Full List of Features
new features added & bugs fixed on a daily basis
new member applications
- Fully automated New Member Applications
- Customised and personalised application form
- All online form fields are validated to match your specific membership rules, so only the appropriate membership types are offered
- Post code distance calculation for Country Membership against valid UK postcode
- Secure and compliant payment capture and validation of debit/credit card/bank account details
- Online waiting list including secretary approval, automated approval…or approval by any, some or all of a distribution list
- Once new members are approved, all data is automatically added into your chosen membership system
- New members can pay using Apple Pay, Google Pay, Direct Debit, Debit & Credit Cards
- From initial application to fully paid up and registered member in moments
existing member billing & renewals
- We send member a personalised email for membership renewals
- We take into account debit/credit balances that they have at the time of renewal, so they are always billed for the correct outstanding amount
- One click buttons to pay online, debit card, credit card, direct debit
- Google/Apple Pay or Card payment checkout saves setting up online banking payment
- Customised and personalised email to include links to pay by Credit/Debit card, Apple Pay and instructions for bank transfer
- Custom payment arrangements including deposits, variable payment amount, interest free payments over a different number of months, and even individual arrangements for members with more complicated situations
- When payments are made, your chosen membership system is automatically updated with a fully reconciled balance
- Ability to customise start dates, age calculations, payment periods, cooling off periods, discounts for early payment, automatic recalculations for missed promotions.
- Whatever method of payment or billing rules you have, we can do it.
PAYMENTS & BANKING
- Send and re-issue bills & invoices online
- Full payment history
- Show members live payment schedule of upcoming payments
- History of cancelled & failed payments
- Automatic notifications for success, failures, retries & cancellations
- Payment history for each member aggregating all payment types, shows bank transfers, card payments, standing order, direct debit history on one page
- Correspondence history to show if billing emails have been received, opened or read
bank statement reconciliation
- Download your bank statement and upload it into our app for those payments that are made via bank transfer or standing order
- Algorithm learns & improves matches with bank statement references and member names
- One click to approve & confirm matched records
- We automatically update your chosen membership system with member payments, including complex split payments – “that was to pay for me but some of it was for the kids”
- Fuzzy matches based on full name, partial name, email, membership number, etc. against existing member records – and for those odd cases where nothing matches and you have to identify the member manually, it remembers for next time
- Easy manual override (on the rare occasions that is necessary) and confirmation to ensure correct & most accurate match every time
custom direct debit arrangements
- Customise and tailor your payment options
- Billing exclusions & custom payment arrangements
- For people that join part way thru year
- Create payment break for illness or individuals with extenuating circumstances
- Using direct debit is low cost, flexible and great for reconciliation
- Custom deposit amount & non regular number of months
- Allow for split payments (one person that pays for multiple members)
- Very low administration effort to manage
- Automatic notifications for success, failures, retries & cancellations
- Customised payment pages to match your web-site branding
- Customised bank statement references to match your club information
- Fully GDPR & FCA compliant
accounting systems integration
- Automatic sync of banking payments into Sage & Quickbooks
- Automatic sync of reconciled payments into Club v1
- No more double data entry
- Aggregated and matched to nominal level, so all fees, bar levies, subscriptions etc. are matched at category level
- Approve, confirm & cancel postings & transactions
- Bulk upload into accounting system at the push of a button
web site integration
- “Don’t Make Me Think” is the philosophy we use for web design
- We can improve web site design and structure to make it simple for people to join, pay and book services.
- Cleaner web-site design and structure
- Customised data feeds from membership systems to display Course Status, or manage that directly within our app
- Automate data sync with MailChimp, WordPress, Google Maps, Amazon, Azure as well as club membership systems
- Real-time sync of course status from club systems to display on any web site
- Full Google Analytics access
membership integration
- Synchronise New and Existing Members from your club management membership system
- Experts in Club v1 & Intelligent Golf integration
- Automatically update member names, email addresses, phone numbers
- Validate members ages are correct for membership category
- Automatically add new members into club management system
- GDPR friendly data imports
- eMail addresses validated for accuracy, bounce rates and deliverability
- BRS Golf visitor data & email addresses migrated to club system
secure automated telephone payments
- Get rid of taking payments over the phone & in-secure Cardholder not present
- For people who don’t have email address, allow ability to pay securely over the phone
- Send telephone caller to enter card details securely without revealing them to club staff to write down
- Payment accepts, failure, retries and securely checked
- Increase FCA compliance
- Automatically update club system and automatic reconciliation
- Automate payments for membership & bookings
- Personal phone number and automated response for membership balance and settling, topping up account over the phone securely
- Secure Member Balances ensuring that it is actual member by validating securely over Two-Factor Authentication. (only announcing member balance when member phones from recogonised phone number & also verifies using SMS code
in person payments
- Apple store type experience where people can pay for membership in person, securely and contactless
- Take payments anywhere using iPad, Mobile phone or laptop
- Automatic updates to club system in real time
- Pay, top-up membership in person, in the club
- New secure payment terminal & card reader that auto updates club system
junior foundation & staff gratuity
- Allow members to donate to Junior Foundation
- Allow members to add gratuity as part of renewal process to bar staff
Premium Photography & Drone Video
- Make the most of your brand image, show off your club with our some professional photography
- We partner with several photographers and drone pilots to suit your budget
- Check out our partner photographer Mark Alexander Photography
course guides & fly-over
- Stunning modern custom course fly-overs
- Use video, images, custom overlays to really show off your course
social media integration
- Lots of members can miss out on some social media posts if not using that social media channel
- We can aggregate and display multiple social media posts on your web-site
- We can also automatically update several channels at once, so you can create one post that hits multiple different social media accounts
- WhatsApp & Facebook Messenger integration to enable instant chat responses to enquiries
social media management
- We can manage you web-site and social media profiles
- Content updated for you
- Keep multiple channels Facebook, Twitter, Instagram, Youtube and your web-site up to date and consistent
leagues & competitions
- No more PDFs, spreadsheets, photos, emails and hand written match reports
- Online submission & proof checking of match reports
- Fixtures & detailed match reports easy to view on all devices
- Automatic web site publishing
- Automatic update of league tables
- Knock-out competitions, inter club leagues, league tables
- Email reports in PDF, HTML and CSV
- Automatic news posts
- Professional tables and results
- Removes need to manually update, email, web page, social media posts, tables, spreadsheets and admin overhead