Software for Golf Clubs
how to transform your golf club to automate payments, bookings & reconciliation
& give you money
Fully Integrated
all systems, payments & bookings connected to club v1 & intelligentgolf
100% MEMBERSHIP AUTOMATION
FULLY AUTOMATED SYSTEMS INTEGRATION
AUTOMATED REPORTING
CUSTOM & INTEREST FREE DIRECT DEBITS
AUTOMATED IVR & TELEPHONY
SECURE CLOUD SYSTEMS
MODERN WEB DESIGN
AUTOMATED BOOKINGS
AUTOMATED EMAIL & SMS REMINDERS
Automate New Member Joining
new member applications
- Fully automated New Member Applications
- Customised and personalised application form
- All online form fields are validated to match your specific membership rules, so only the appropriate membership types are offered
- Post code distance calculation for Country Membership against valid UK postcode
- Secure and compliant payment capture and validation of debit/credit card/bank account details
- Online waiting list including secretary approval, automated approval…or approval by any, some or all of a distribution list
- Once new members are approved, all data is automatically added into your chosen membership system
- New members can pay using Apple Pay, Google Pay, Direct Debit, Debit & Credit Cards
- From initial application to fully paid up and registered member in moments
Automate Renewals
existing member billing
- We send member a personalised email for membership renewals
- We take into account debit/credit balances that they have at the time of renewal, so they are always billed for the correct outstanding amount
- One click buttons to pay online, debit card, credit card, direct debit
- Google/Apple Pay or Card payment checkout saves setting up online banking payment
- Customised and personalised email to include links to pay by Credit/Debit card, Apple Pay and instructions for bank transfer
- Custom payment arrangements including deposits, variable payment amount, interest free payments over a different number of months, and even individual arrangements for members with more complicated situations
- When payments are made, your chosen membership system is automatically updated with a fully reconciled balance
- Ability to customise start dates, age calculations, payment periods, cooling off periods, discounts for early payment, automatic recalculations for missed promotions.
- Whatever method of payment or billing rules you have, we can do it.
Automate Payments
PAYMENTS & BANKING software
- Send and re-issue bills & invoices online
- Full payment history
- Show members live payment schedule of upcoming payments
- History of cancelled & failed payments
- Automatic notifications for success, failures, retries & cancellations
- Payment history for each member aggregating all payment types, shows bank transfers, card payments, standing order, direct debit history on one page
- Correspondence history to show if billing emails have been received, opened or read
Automate Reconciliation
bank statement reconciliation
- Download your bank statement and upload it into our app for those payments that are made via bank transfer or standing order
- Algorithm learns & improves matches with bank statement references and member names
- One click to approve & confirm matched records
- We automatically update your chosen membership system with member payments, including complex split payments – “that was to pay for me but some of it was for the kids”
- Fuzzy matches based on full name, partial name, email, membership number, etc. against existing member records – and for those odd cases where nothing matches and you have to identify the member manually, it remembers for next time
- Easy manual override (on the rare occasions that is necessary) and confirmation to ensure correct & most accurate match every time
Automate Monthly Payments
custom direct debit arrangements
- Customise and tailor your payment options
- Billing exclusions & custom payment arrangements
- For people that join part way thru year
- Create payment break for illness or individuals with extenuating circumstances
- Using direct debit is low cost, flexible and great for reconciliation
- Custom deposit amount & non regular number of months
- Allow for split payments (one person that pays for multiple members)
- Very low administration effort to manage
- Automatic notifications for success, failures, retries & cancellations
- Customised payment pages to match your web-site branding
- Customised bank statement references to match your club information
- Fully GDPR & FCA compliant
Automate Accounting
accounting systems integration
- Automatic sync of banking payments into Sage & Quickbooks
- Automatic sync of reconciled payments into Club v1
- No more double data entry
- Aggregated and matched to nominal level, so all fees, bar levies, subscriptions etc. are matched at category level
- Approve, confirm & cancel postings & transactions
- Bulk upload into accounting system at the push of a button
Accurate Reporting
find out what your are owed
- More accurate reporting
- Sort, filter, search and view who owes what
- Real-time reporting
- Forecast future cashflow
- Predict revenue
- Recoup overdue bills
Web Sites for Golf Clubs
custom web-sites that generate revenue
- “Don’t Make Me Think” is the philosophy we use for web design
- We can improve web site design and structure to make it simple for people to join, pay and book services.
- Modern, clean web-site design and structure
- Customised data feeds from membership systems to display Course Status, or manage that directly within our app
- Automate data sync with MailChimp, WordPress, Google Maps, Amazon, Azure as well as club membership systems
- Real-time sync of course status from club systems to display on any web site
- Not A Generic Web Site Template
- Integrated to booking systems, Club v1, payments & accounting
Link All Your Systems
SYSTEMS integration
- Experts in Club v1 integration
- Make your web-site talk to Club v1, CRM, mailchimp, payments, membership systems & accounting
- Synchronise New and Existing Members from your club management membership system
- Automatically add new members into club management system
- GDPR friendly data imports
- eMail addresses validated for accuracy, bounce rates and deliverability
- BRS Golf visitor data & email addresses migrated to club system
- Sage, Xero, Quickbooks
- Stripe
- Google Spreadsheets
Telephony Systems
secure automated telephone payments
- Get rid of taking payments over the phone & in-secure Cardholder not present
- For people who don’t have email address, allow ability to pay securely over the phone
- Send telephone caller to enter card details securely without revealing them to club staff to write down
- Payment accepts, failure, retries and securely checked
- Increase FCA compliance
- Automatically update club system and automatic reconciliation
- Automate payments for membership & bookings
- Personal phone number and automated response for membership balance and settling, topping up account over the phone securely
- Secure Member Balances ensuring that it is actual member by validating securely over Two-Factor Authentication. (only announcing member balance when member phones from recogonised phone number & also verifies using SMS code
In Person Payments
smooth, friendly & modern slick customer experience
- Apple store type experience where people can pay for membership in person, securely and contactless
- Take payments anywhere using iPad, Mobile phone or laptop
- Automatic updates to club system in real time
- Pay, top-up membership in person, in the club
- New secure payment terminal & card reader that auto updates club system
Custom Payments & Donations
junior foundation & staff gratuity
- Add the ability for custom & optional payment items
- Suggest amounts to donate, non mandatory items
- Allow members to donate to Junior Foundation
- Allow members to donate a staff gratuity
- One club raised over £5k to support juniors just thru membership renewals