Documents Library

Purpose

The Documents collection is for downloadable files — handbooks, policies, conditions of competition, entry forms, scorecards, AGM minutes. Each document is a single uploaded file with searchable metadata.

When to use this

Use Documents when the file is a published resource that members or visitors might download (PDFs, Word, spreadsheets, anything else).
Use Media for images and videos embedded in pages.
Use Attachments on an Event for one-off entry forms tied to a single event.

Key fields

Title — what members see in the list.
Slug — URL fragment.
File — the upload itself.
Category — relationship to Document Categories (Policies, Forms, Newsletters, Handbooks…).
Description — short summary, indexed for search.
Status — Draft / Published.

Common tasks

Upload a new document

Content > Documents, Create New.
Drag your PDF into the File field.
Title, Description, Category.
Status = Published, Save.

Replace a file (keep the URL stable)

Open the existing document.
Click the file thumbnail and choose Replace.
Save. The slug and URL stay the same so existing links keep working.

Organise by category

Content > Document Categories, Create New for each broad group (Policies, Entry Forms, AGM, Newsletters).
Assign each document to one category. Don't create more than ~10 categories — search engines and members both prefer focused taxonomies.

Gotchas

The slug appears in the URL — /documents/competition-rules-2026.pdf. Renaming a published document's slug breaks every existing link.
No version history on the file content — replacing a file overwrites it. If you need to keep historical versions, upload them as separate documents with the year in the title.
Large files — PDFs over 10 MB make pages feel sluggish on mobile. Optimise PDFs first; aim for under 5 MB.
Don't store sensitive data — uploaded files are publicly accessible via their URL even if Status is Draft. For private files, ask about the Intranet (Spaces) integration.