Step 1: connect before you move anything
A migration that starts with an export file starts out of date. nooQ connects to the club's ClubV1 account and reads members, tee bookings, course status, competitions and scorecards directly. From that day both systems hold the same picture, and nothing a member does in the meantime is lost.
Step 2: one record per golfer
ClubV1 identifies a member by several numbers at once (a card number, a member number and internal ids). nooQ gives every golfer one record and attaches all of those to it, so a member's tee bookings, competition history, bar spend and subscription all belong to one person. A name alone is never used to join two records: two members called John Smith stay two people.
Step 3: the tee sheet and booking rules
Booking windows, member and visitor times, competition days and course closures are set up with the club rather than copied blindly, because this is the moment most clubs tidy rules that have grown over years. Existing bookings come across, and nooQ's tee sheet becomes the one members book on through the website, the app, WhatsApp and the phone. What to look for in a tee sheet.
Step 4: competitions and results
ClubV1 competitions and scorecards are read into nooQ, so leaderboards, results, orders of merit and player statistics carry on without a gap, and each member's history comes with them.
Step 5: the bar and kitchen
The till's product list is exported from ClubV1 and run through nooQ's Import from Till, which cleans it and builds the new product list, button layout and kitchen routing. Members keep paying from their account. How nooQ's golf club EPOS works.
Step 6: subscriptions and the accounts
Membership categories, joining fees and payment plans are set up in nooQ, including monthly direct debit with no finance company in the middle. Takings and subscriptions post to the club's Xero or Sage. Monthly membership payments.
Step 7: switch off
When the committee is ready, ClubV1 is switched off. Because the two systems have been running in step, the switch is a date in the diary rather than a risk.
How long it takes
Most of the work is decisions, not data: which booking rules to keep, which membership categories to merge, when to move the bar. The data itself is connected on day one. See the ClubV1 migration page, compare the alternatives to ClubV1, or book a demo to plan your club's move.